HR and payroll for domestic workers in South Africa
Employ your domestic worker properly.
Contracts, schedules, leave, payroll, UIF and payments in one app, following the Basic Conditions of Employment Act. Your worker confirms, signs and gets paid on WhatsApp.
Employing someone in your home comes with the same obligations as any business. VulaJobs does the paperwork so you can get it right from the first day.
- BCEA-compliant contracts
- Monthly UIF declarations
- COIDA document tracking
- Payments through Paystack
Your worker doesn't need to install anything.
You run VulaJobs on your phone. Your worker gets everything they need on WhatsApp.
Confirm their details
Personal and banking details are checked by the worker themselves.
Sign the contract
Legally valid e-signatures in the app or on WhatsApp.
Receive payment advice
A record of every payment, sent when you pay.
Dispute a payment
If something looks wrong, they can raise it directly.
A month with VulaJobs.
Set up once. After that, the app works from the schedule and tells you when something needs you.
1st
Schedule in place
Thandi works Monday, Wednesday and Friday. The week shows on your calendar.
7th
UIF is due
Last month's declaration is compiled for you, with a reminder before the date.
12th
Overtime logged
Two extra hours on Friday. No-shows and cancelled shifts are logged the same way.
18th
Sick day
Recorded in a tap. Her leave balance updates straight away.
25th
Payday
Payroll works out pay from the schedule, leave and overtime. Pay by cash, transfer or Paystack.
On iOS and Android.
Everything for your household staff in one place, from the first contract to every payday after it.
All your workers in one list
Weekly schedule and shifts
Payroll runs and payslips
Live leave balances
Everything in the app.
- Add workers and capture their personal and banking details.
- Workers confirm their own details on WhatsApp, so they don't need to install an app.
- Contracts are generated automatically from the employment setup (BCEA-compliant).
- Signing happens in the app or on WhatsApp (legally valid e-signatures).
- Amendments and addendums when terms change.
- Termination of contracts.
- Contracts can be viewed and downloaded as PDFs.
- Set up a worker's weekly schedule.
- Weekly calendar view.
- Log overtime, no-shows, cancelled shifts and shift adjustments.
- Annual, sick, family responsibility, parental, injury-on-duty and unpaid leave.
- BCEA minimum entitlements and accruals are calculated automatically.
- Live leave balances.
- Record, edit and view upcoming leave.
- Hourly, daily, weekly, fortnightly, monthly and per-job wages.
- Payroll runs work out pay from the schedule, leave and overtime.
- Bonuses, deductions and wage advances.
- Backdated work days.
- Payslip and timesheet PDFs.
- Pay workers by cash, bank transfer or directly through Paystack.
- Workers receive a payment advice on WhatsApp.
- Workers can dispute a payment.
- Monthly UIF declarations are compiled automatically.
- Track each declaration from submitted to paid.
- A reminder before the due date on the 7th.
- Automatic checks flag problems with the schedule, leave, payroll, contracts and worker details.
- Employer-level alerts for missing UIF or COIDA registration, and for a missing or expired COIDA Letter of Good Standing.
- Final pay due when an employment ends.
- Household or business employer profiles.
- Upload and track compliance documents, such as the COIDA Letter of Good Standing with its expiry date.
- Push notifications, email and an in-app inbox for employers.
- WhatsApp messages for workers.
- Notification preferences.
- Overview of all workers, outstanding alerts and upcoming items.
- Full employment, contract, payroll, leave and schedule history for each worker.
- Audit trail.
It checks your work for you.
Automatic checks flag problems with the schedule, leave, payroll, contracts and worker details. You also get alerts for:
- Missing UIF or COIDA registration
- A missing or expired COIDA Letter of Good Standing
- Final pay due when an employment ends
- UIF declarations approaching the 7th
Try it with a demo worker.
Free
Per worker. Start with a demo worker to see how contracts, schedules and payroll fit together.
Pro
Per worker, paid through Paystack. For households and businesses employing staff every month.